WELCOME

Welcome to the SJV-Executive Support blog, where we share insights on bookkeeping, accounting systems, and business operations. This space is designed to help business owners understand their finances, fix messy books, and build stronger financial foundations. Here you’ll find practical guidance, real-world solutions, and strategies to help your business stay organized and financially healthy.

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The worst days make the best stories and lessons

Important Topics to Discover:

Accounting & QuickBooks

How to Rebuild a Messy QuickBooks File (Step-by-Step)
The Difference Between Bookkeeping Cleanup vs Reconstruction
How to Structure a Chart of Accounts for Construction Companies
How to Track Retainage Correctly in QuickBooks
How to Fix Multi-Year Accounting Errors

Business Operations

Why Small Businesses Need Financial Systems (Not Just Bookkeeping)
How to Organize Business Operations When Everything Is Chaos
Signs Your Business Needs an Accounting Reconstruction

Payroll & Compliance

W-2 vs 1099: What Business Owners Get Wrong
How to Fix Payroll Errors Without Creating Tax Problems
How to Set Up Payroll Correctly for a Growing Company

Client Education

What Happens When Your Books Are Years Behind
The Real Cost of Ignoring Your Accounting
Why Your CPA Can’t Fix Broken Books

All Posts

The “Missing Link” in QuickBooks: Why Deposits Don’t Reduce A/R (and How to Fix It)

By SJV-Executive Support If you’ve ever looked at your books and thought: “We got paid… so why is the invoice still open?” You’re not alone. This is one of the most common and costly issues we see when stepping into cleanup and reconstruction projects. Payments exist. Deposits exist. Bank accounts reconcile. Yet Accounts Receivable is overstated, invoices remain open, and financials don’t tell the true story. This is what we call the “Missing Link.” What Is the Missing Link?

Janice Henao

Apr 293 min read

When Your QuickBooks Reconciliation Breaks: What Actually Happened (And How to Fix It the Right Way)

If you’ve ever opened your QuickBooks reconciliation screen and your beginning balance suddenly doesn’t match your last reconciliation—you're not alone. It’s one of the most frustrating moments in accounting cleanup work, especially during a multi-year rebuild. The instinct is to panic, force an adjustment, or assume QuickBooks is “just glitching.” It’s not. A broken reconciliation is a signal that something in your financial history has changed and if you don’t fix it proper

Janice Henao

Apr 133 min read

How to Handle Construction Invoicing the Right Way: Revisions, Change Orders, and GAAP Compliance

In construction accounting, invoicing is more than just billing, it’s a critical component of contract management, cash flow, and financial accuracy. One of the most common (and problematic) practices in the industry is modifying invoices after they’ve already been issued . While it may seem harmless to “just add a line item,” this approach creates confusion, weakens internal controls, and can lead to serious accounting and legal issues. This article breaks down the correct w

Janice Henao

Apr 103 min read

When Business Owners Treat Their Company Like a Personal Bank Account: The Hidden Cost No One Talks About

There is a conversation that doesn’t happen enough in the small business world not because it isn’t important, but because it’s uncomfortable. And that is this: A business is not a personal bank account. Yet, time and time again, accountants, bookkeepers, and CFOs step into companies where the financial instability is not due to lack of revenue… but due to a lack of discipline. This is one of the most common financial breakdowns we see when stepping into companies that are s

Janice Henao

Apr 15 min read

How to Properly Set Up QuickBooks for Your Business

Setting up your accounting system correctly from the start is one of the most important decisions a business owner can make. A properly structured QuickBooks file does more than track income and expenses; it creates the financial foundation your company relies on for accurate reporting, tax preparation, compliance, and long-term growth. At SJV-Executive Support , we often work with businesses whose books became disorganized simply because the original QuickBooks setup was rus

Janice Henao

Mar 173 min read

WELCOME

Let’s talk

Important Topics to Discover:

Accounting & QuickBooks

Business Operations

Payroll & Compliance

Client Education

All Posts

The “Missing Link” in QuickBooks: Why Deposits Don’t Reduce A/R (and How to Fix It)

When Your QuickBooks Reconciliation Breaks: What Actually Happened (And How to Fix It the Right Way)

How to Handle Construction Invoicing the Right Way: Revisions, Change Orders, and GAAP Compliance

When Business Owners Treat Their Company Like a Personal Bank Account: The Hidden Cost No One Talks About

How to Properly Set Up QuickBooks for Your Business

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